Maintenance of Statutory Registers & Records | Dikshant Malhotra & Associates

Maintenance of Statutory RegistersEvery company must maintain statutory registers like members, directors, charges, and shareholding records—kept accurate and audit-ready.

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Maintenance of Statutory Registers & Records

Every company registered under the Companies Act, 2013 is required to maintain prescribed statutory registers and records. These registers serve as the backbone of a company’s compliance framework and are often the first documents verified during MCA inspections, Secretarial Audits, and Due Diligence exercises. Unfortunately, many businesses either overlook the importance of these registers or fail to maintain them properly, exposing directors to heavy penalties and reputational risks. That’s where expert guidance becomes crucial. At Dikshant Malhotra & Associates, we ensure that your company’s statutory records are accurate, up-to-date, and fully compliant with the provisions of the Companies Act, 2013 and Secretarial Standards.Benefits of Maintaining Statutory Registers

Legal Compliance – Stay compliant with Sections 85, 88, 92, 170, and other provisions of the Companies Act, 2013.

Transparency & Governance – Strengthen corporate governance and build trust with stakeholders.

Avoid Penalties – Non-maintenance can attract hefty fines on both company and directors.

Due Diligence Ready – Smoothen investor audits, mergers, and funding processes.

Easy Access – Organized registers make regulatory filings and internal decision-making faster.

Registers We Help You MaintainWe assist in preparing and updating all statutory registers, including but not limited to:

Register of Members (Section 88)

Register of Directors & Key Managerial Personnel (Section 170)

Register of Charges (Section 85)

Register of Renewed & Duplicate Share Certificates

Register of Loans, Investments, and Contracts (Section 186)

Register of Deposits (if applicable)

Register of Buyback of Securities

Register of Employee Stock Options (ESOP)

Process We Follow

Compliance Check – Review your company’s legal requirements based on structure, size, and sector.

Data Collection – Gather shareholder, director, charge, and investment-related records.

Drafting & Updating – Prepare statutory registers in prescribed formats.

Certification – Ensure compliance with Secretarial Standards (SS-1 & SS-2).

Ongoing Maintenance – Keep registers regularly updated to reflect corporate changes.

Audit Assistance – Provide records during inspections, audits, or due diligence.

How We Can HelpAt Dikshant Malhotra & Associates, we act as your compliance partner by:

Setting up all mandatory statutory registers.

Regularly updating entries with board and shareholder changes.

Guiding directors on record-keeping obligations.

Ensuring audit-readiness at all times.

With 10+ years of expertise, we are recognized as one of the best Company Secretary firms in India for ensuring seamless corporate compliance.

The Best Of Our ServicesThe Best Of Our Services Whether you have a team of 2 or 200, our shared team inboxes

Company Incorporation & Business Setup

ROC & Annual Compliance Management

FEMA & RBI Compliance

Mergers, Amalgamations & Restructuring

Due Diligence & Secretarial Audit

Startup & Advisory Services

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Frequently Asked Questions

Q1. What are statutory registers in a company?

Q2. Is non-maintenance of registers punishable?

Q3. Are statutory registers required for private companies also?

Q4. Can statutory registers be maintained electronically?

Q5. Why choose DMA for statutory register compliance?

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